December 2024 - Ai-sig - exlibrisusers.org

Re: Organization and Conversation Starters
by Edwards, Ryan E Dec. 12, 2024

Dec. 12, 2024

Hi Davin, Yes, I believe that Article XI, #4 answers your question: "No person shall serve as chair of more than one committee, task force, or other group within ELUNA at the same time." So - would you like to be the chair? Thanks, Ryan Ryan Edwards, MIT, MLIS, & CASDL Tenured Systems Librarian/Associate Professor ASCCC OERI Liaison ZTC Degree Program Grant Faculty Coordinator ELUNA Steering Committee Rialto Liaison and Secretary West Los Angeles College Library and Learning Resources Division 9000 Overland Avenue Culver City, CA 90230 (310) 287-9020 edwardre(a)laccd.edu [cid:f89af283-054f-436c-a575-08d3c9551105] ________________________________ From: Pate, Davin <djp130330(a)utdallas.edu> Sent: Thursday, December 12, 2024 12:56 PM To: Edwards, Ryan E <EDWARDRE(a)WLAC.EDU> Subject: RE: Organization and Conversation Starters Hi Ryan, I am willing to run as chair or be an interim chair until the group is established, but I am hoping someone else who might benefit from a leadership role my consider it. I gained a lot from being the coordinator of Analytics for several years and want to give others the opportunity. Daisy is the current Analytics Deputy Coordinator, otherwise I would be pushing her to try to become chair of this group right now. I am unsure if bylaws prevent someone being the coordinator/chair of two groups at the same time. Let me know, and thanks, Davin Pate, M.L.S. Assistant Director for Scholarly Communications and Collections (972) 883-2908 |davin.pate(a)utdallas.edu<mailto:%7Cdavin.pate@utdallas.edu> http://www.utdallas.edu/library/ The University of Texas at Dallas [cid:image001.png@01DB4CA5.F4380B30]<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…> Book time to meet with me<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…> From: Edwards, Ryan E <EDWARDRE(a)WLAC.EDU> Sent: Thursday, December 12, 2024 2:45 PM To: Pate, Davin <djp130330(a)utdallas.edu>; Daisy Nip <Daisy.Nip(a)ucop.edu>; ai-sig(a)exlibrisusers.org Subject: Re: Organization and Conversation Starters Hi Davin, We need to elect a chair for the AIG SIG. Excluding me, maybe, we should set up an election, unless someone wants to volunteer? I added a shared space on OneDrive to the meeting agenda for our next ELUNA Steering Committee meeting in January 2025. Since this is an ELUNA group, we should use the ELUNA Zoom account. I'll have to ask the ELUNA Steering Committee to see if we can get access to it. Thanks, Ryan Ryan Edwards, MIT, MLIS, & CASDL Tenured Systems Librarian/Associate Professor ASCCC OERI Liaison ZTC Degree Program Grant Faculty Coordinator ELUNA Steering Committee Rialto Liaison and Secretary West Los Angeles College Library and Learning Resources Division 9000 Overland Avenue Culver City, CA 90230 (310) 287-9020 edwardre(a)laccd.edu<mailto:edwardre@laccd.edu> [cid:image002.png@01DB4CA5.F4380B30] ________________________________ From: Pate, Davin <djp130330(a)utdallas.edu<mailto:djp130330@utdallas.edu>> Sent: Thursday, December 12, 2024 12:38 PM To: Daisy Nip <Daisy.Nip(a)ucop.edu<mailto:Daisy.Nip@ucop.edu>>; ai-sig(a)exlibrisusers.org<mailto:ai-sig@exlibrisusers.org> <ai-sig(a)exlibrisusers.org<mailto:ai-sig@exlibrisusers.org>>; Edwards, Ryan E <EDWARDRE(a)WLAC.EDU<mailto:EDWARDRE@WLAC.EDU>> Subject: RE: Organization and Conversation Starters Hi Ryan, I would like to propose setting up an initial meeting of interested group members by February/March. Ryan, do you think this is enough time to obtain access to the Shared OneDrive by then to add any meeting recordings/agenda minutes/etc? I have access to the IGeLU Zoom, but if we want to have this only on the ELUNA side, I would like to work with you to access the ELUNA Zoom/ or other meeting software if Zoom is not in use. A few other items of discussion: * Setting up communication lines with other working groups, especially ALMA WG and Primo working group * Possible group Meeting at ELUNA and setup for that meeting Others, please chime in on any concerns/questions/thoughts you may have regarding the sig. Sincerely, Davin Pate, M.L.S. Assistant Director for Scholarly Communications and Collections (972) 883-2908 |davin.pate(a)utdallas.edu<mailto:%7Cdavin.pate@utdallas.edu> http://www.utdallas.edu/library/ The University of Texas at Dallas [cid:image001.png@01DB4CA5.F4380B30]<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…> Book time to meet with me<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…> From: Daisy Nip <Daisy.Nip(a)ucop.edu<mailto:Daisy.Nip@ucop.edu>> Sent: Thursday, December 5, 2024 4:20 PM To: ai-sig(a)exlibrisusers.org<mailto:ai-sig@exlibrisusers.org> Subject: [Ai-sig] Re: Organization and Conversation Starters Sounds like a good idea, Davin. My previous e-mail to begin similar discussion noted the following: Items which do not require periodic changes, unless it gets unorganized and the collected are about specific software, companies and their evolutions (1) Shared space. Can we have a central location to house and organize all that we collect for explorations and discussions? I see potentials in collecting all the tools and expectations and our categorization of them. I also see potentials in listing out all our expectations and categories first prior to collecting tools, interests, reading materials, and others. Most important of all, I see that we normally have a shared drive or wiki for ELUNA and IGELU work groups and special interest groups--would IGELU or ELUNA be providing us with such resource? Work which require periodic updates and scheduled work (2) ExLibris-related. Do we have to think about ExLibris' well-being? I think we should work on identifying and evaluating ExLibris' AI-related products and services. (3) SIG-related. Should we conduct periodic surveys to determine ways to tailor make this group valuable accordingly? Would be happy to help understand and organize for such space and some outputs and outcomes related to the topic. Let me know when we want to begin when you get the chance. Thank you, Daisy Nip, Systemwide Data Analyst California Digital Library, UC Office of the President daisy.nip(a)ucop.edu<mailto:daisy.nip@ucop.edu> | (626) 929 - 1689 (she/her) | Name pronunciation<https://namedrop.io/daisynip> [cid:image001.png@01DB4CA5.F4380B30]<https://outlook.office.com/bookwithme/user/3ab4b30fa5314139a379c80739536d3b…> Book time to meet with me<https://outlook.office.com/bookwithme/user/3ab4b30fa5314139a379c80739536d3b…> ________________________________ From: Pate, Davin <djp130330(a)utdallas.edu<mailto:djp130330@utdallas.edu>> Sent: Thursday, December 5, 2024 07:12 To: ai-sig(a)exlibrisusers.org<mailto:ai-sig@exlibrisusers.org> <ai-sig(a)exlibrisusers.org<mailto:ai-sig@exlibrisusers.org>> Subject: [Ai-sig] Organization and Conversation Starters CAUTION: EXTERNAL EMAIL Hi Everyone, I am bouncing some conversation starters regarding the group and to see what direction the AI-SIG might take. Area One Formalize any leadership structure, including coordinator/co-coordinator and other roles. This would also lead to developing group bi-laws and other formalized documents as needed by steering. I am willing to take on the initial organization and formation, but others might also be interested in this role, so please step forward. Area Two I wanted to see what everyone thought about what areas of concern you have seen with Ex Libris/Clarivate Products. Area Three Do we wish to have a conversation regarding what our expectations are of Ex Libris/Clarivate in the development of the many AI-related tools. Area Four When we spot a problem, do we want to begin organizing a document of those concerns? Area Five Speaking of Steering, what are the general Steering Committee thoughts regarding the organization of this group, organization, and what we will be tasked with reviewing, overseeing, and communicating? As part of the organization process, should we have meetings organized quarterly or on a different time frame? Area Six After formation, should we attempt to obtain a liaison from Ex Libris? I had some success with Analytic Development once we had a dedicated Liasion, it may be be premature for this, but in the long run, having someone to advocate for the community directly with Ex Libris development would be beneficial. Feel free to add areas to this list, and if there are any other points to discuss. Thanks again, Davin Pate, M.L.S. Assistant Director for Scholarly Communications and Collections (972) 883-2908 |davin.pate(a)utdallas.edu<mailto:%7Cdavin.pate@utdallas.edu> http://www.utdallas.edu/library/ The University of Texas at Dallas [cid:image001.png@01DB4CA5.F4380B30]<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…> Book time to meet with me<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…>

3 4

Re: Listserv Mail settings
by Edwards, Ryan E Dec. 12, 2024

Dec. 12, 2024

Ok; I just made you an owner. Thanks, Ryan Ryan Edwards, MIT, MLIS, & CASDL Tenured Systems Librarian/Associate Professor ASCCC OERI Liaison ZTC Degree Program Grant Faculty Coordinator ELUNA Steering Committee Rialto Liaison and Secretary West Los Angeles College Library and Learning Resources Division 9000 Overland Avenue Culver City, CA 90230 (310) 287-9020 edwardre(a)laccd.edu [cid:6388fc63-8b78-49e6-8af4-93783b25cd6b] ________________________________ From: Pate, Davin <djp130330(a)utdallas.edu> Sent: Thursday, December 12, 2024 12:46 PM To: Edwards, Ryan E <EDWARDRE(a)WLAC.EDU> Subject: Listserv Mail settings Hi Ryan, You may need to make some adjustments to the mail settings for the listserv, I would recommend increasing the message size as well as making some tweaks to the settings to make it easier to manage. I am happy to assist with the admin of the mail server and make some of the changes if you would like me to assist and give me admin prevlages. On the analytics listserve, I also blocked several email domains to prevent some of the spam from occurring. Just a few suggestions, and thanks, Davin Pate, M.L.S. Assistant Director for Scholarly Communications and Collections (972) 883-2908 |davin.pate(a)utdallas.edu<mailto:%7Cdavin.pate@utdallas.edu> http://www.utdallas.edu/library/ The University of Texas at Dallas [cid:image001.png@01DB4CA4.A87CCBA0]<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…> Book time to meet with me<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…> From: Edwards, Ryan E <EDWARDRE(a)WLAC.EDU> Sent: Tuesday, December 10, 2024 12:04 PM To: Daisy Nip <Daisy.Nip(a)ucop.edu>; ai-sig(a)exlibrisusers.org Subject: [Ai-sig] Re: Article IX: Special Interest Groups in the ELUNA Constitution and Bylaws Yes; that's correct. -Ryan Ryan Edwards, MIT, MLIS, & CASDL Tenured Systems Librarian/Associate Professor ASCCC OERI Liaison ZTC Degree Program Grant Faculty Coordinator ELUNA Steering Committee Rialto Liaison and Secretary West Los Angeles College Library and Learning Resources Division 9000 Overland Avenue Culver City, CA 90230 (310) 287-9020 edwardre(a)laccd.edu<mailto:edwardre@laccd.edu> [cid:image002.png@01DB4CA4.A87CCBA0] ________________________________ From: Daisy Nip <Daisy.Nip(a)ucop.edu<mailto:Daisy.Nip@ucop.edu>> Sent: Tuesday, December 10, 2024 10:02 AM To: Edwards, Ryan E <EDWARDRE(a)WLAC.EDU<mailto:EDWARDRE@WLAC.EDU>>; ai-sig(a)exlibrisusers.org<mailto:ai-sig@exlibrisusers.org> <ai-sig(a)exlibrisusers.org<mailto:ai-sig@exlibrisusers.org>> Subject: Re: Article IX: Special Interest Groups in the ELUNA Constitution and Bylaws I see. It sounds like Special Interest Groups are intended to attract smaller population of interested members and that it looks like it still needs a chair, not necessarily a set of bylaws: [cid:image003.png@01DB4CA4.A87CCBA0] Daisy Nip, Systemwide Data Analyst California Digital Library, UC Office of the President daisy.nip(a)ucop.edu<mailto:daisy.nip@ucop.edu> | (626) 929 - 1689 (she/her) | Name pronunciation<https://namedrop.io/daisynip> [cid:image001.png@01DB4CA4.A87CCBA0]<https://outlook.office.com/bookwithme/user/3ab4b30fa5314139a379c80739536d3b…> Book time to meet with me<https://outlook.office.com/bookwithme/user/3ab4b30fa5314139a379c80739536d3b…> ________________________________ From: Edwards, Ryan E <EDWARDRE(a)WLAC.EDU<mailto:EDWARDRE@WLAC.EDU>> Sent: Tuesday, December 10, 2024 08:55 To: ai-sig(a)exlibrisusers.org<mailto:ai-sig@exlibrisusers.org> <ai-sig(a)exlibrisusers.org<mailto:ai-sig@exlibrisusers.org>> Subject: [Ai-sig] Article IX: Special Interest Groups in the ELUNA Constitution and Bylaws CAUTION: EXTERNAL EMAIL Hello All, SIGs are different from WGs (Working groups) and CoPs (Communities of Practice). They are more informal - see Article IX: Special Interest Groups in the ELUNA Constitution and Bylaws: https://documents.el-una.org/id/eprint/1564/1/ELUNA-Constitution-Bylaws-Rev… Thanks, Ryan Ryan Edwards, MIT, MLIS, & CASDL Tenured Systems Librarian/Associate Professor ASCCC OERI Liaison ZTC Degree Program Grant Faculty Coordinator ELUNA Steering Committee Rialto Liaison and Secretary West Los Angeles College Library and Learning Resources Division 9000 Overland Avenue Culver City, CA 90230 (310) 287-9020 edwardre(a)laccd.edu<mailto:edwardre@laccd.edu> [cid:image002.png@01DB4CA4.A87CCBA0]

1 0

Organization and Conversation Starters
by Pate, Davin Dec. 12, 2024

Dec. 12, 2024

Hi Everyone, I am bouncing some conversation starters regarding the group and to see what direction the AI-SIG might take. Area One Formalize any leadership structure, including coordinator/co-coordinator and other roles. This would also lead to developing group bi-laws and other formalized documents as needed by steering. I am willing to take on the initial organization and formation, but others might also be interested in this role, so please step forward. Area Two I wanted to see what everyone thought about what areas of concern you have seen with Ex Libris/Clarivate Products. Area Three Do we wish to have a conversation regarding what our expectations are of Ex Libris/Clarivate in the development of the many AI-related tools. Area Four When we spot a problem, do we want to begin organizing a document of those concerns? Area Five Speaking of Steering, what are the general Steering Committee thoughts regarding the organization of this group, organization, and what we will be tasked with reviewing, overseeing, and communicating? As part of the organization process, should we have meetings organized quarterly or on a different time frame? Area Six After formation, should we attempt to obtain a liaison from Ex Libris? I had some success with Analytic Development once we had a dedicated Liasion, it may be be premature for this, but in the long run, having someone to advocate for the community directly with Ex Libris development would be beneficial. Feel free to add areas to this list, and if there are any other points to discuss. Thanks again, Davin Pate, M.L.S. Assistant Director for Scholarly Communications and Collections (972) 883-2908 |davin.pate(a)utdallas.edu<mailto:%7Cdavin.pate@utdallas.edu> http://www.utdallas.edu/library/ The University of Texas at Dallas [cid:image001.png@01DB46F5.C79C1B30]<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…> Book time to meet with me<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…>

4 6

Article alert: New Research Tool: “Know More About AI Policy: Introducing AGORA
by Pate, Davin Dec. 12, 2024

Dec. 12, 2024

You may have seen this in your inbox already, but just in case: New Research Tool: “Know More About AI Policy: Introducing AGORA”<https://www.infodocket.com/2024/12/11/new-research-tool-know-more-about-ai-…> AGORA<https://agora.eto.tech/?> Thanks, Davin Pate, M.L.S. Assistant Director for Scholarly Communications and Collections (972) 883-2908 |davin.pate(a)utdallas.edu<mailto:%7Cdavin.pate@utdallas.edu> http://www.utdallas.edu/library/ The University of Texas at Dallas [cid:image001.png@01DB4C9F.9A204A00]<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…> Book time to meet with me<https://outlook.office.com/bookwithme/user/af697753dcc24b9e926afe35e8e84e9d…>

1 0

Article IX: Special Interest Groups in the ELUNA Constitution and Bylaws
by Edwards, Ryan E Dec. 10, 2024

Dec. 10, 2024

Hello All, SIGs are different from WGs (Working groups) and CoPs (Communities of Practice). They are more informal - see Article IX: Special Interest Groups in the ELUNA Constitution and Bylaws: https://documents.el-una.org/id/eprint/1564/1/ELUNA-Constitution-Bylaws-Rev… Thanks, Ryan Ryan Edwards, MIT, MLIS, & CASDL Tenured Systems Librarian/Associate Professor ASCCC OERI Liaison ZTC Degree Program Grant Faculty Coordinator ELUNA Steering Committee Rialto Liaison and Secretary West Los Angeles College Library and Learning Resources Division 9000 Overland Avenue Culver City, CA 90230 (310) 287-9020 edwardre(a)laccd.edu [cid:307c14fb-9c4a-48f7-85cc-521aff847139]

2 2